OREGON STATE UNIVERSITY

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Classified Leave Accrual & Use of Leave Time

For a complete listing of all leaves and eligibility requirements (if applicable), please refer to the following documents:

1. Vacation Leave
2. Holidays
3. Sick Leave
4. Personal Leave
5. Compenstory Leave - (Non-Exempt Classified Employees Only)
6. Bereavement Leave
7. Parental and Family Medical Leaves


1. Vacation Leave

After completing six full calendar months of service at Oregon State University or within the Oregon University System (OUS), employees shall be credited with the appropriate earned vacation leave and thereafter vacation leave shall be accumulated or prorated on the appropriate schedule as follows: 

Years of Service Days of Vacation Earned
0-5 yrs (1-60 mos) 12 days (8 hrs/mo)
5-10 yrs (61-120 mos) 15 days (10 hrs/mo)
10-15 yrs (121-180 mos) 18 days (12 hrs/mo)
15-20 yrs (181-240 mos) 21 days (14 hrs/mo)
20+ yrs (241+ mos) 24 days (16 hrs/mo)
25+ yrs (301+mos) 27 days (18 hrs/mo)

Part-time employees shall accrue vacation leave on a pro rata basis per the same schedule as full time employees. 

Vacation hours may accumulate to a maximum of 250 hours.

2. Holidays

The following holidays are observed at OSU by classified employees:  New Year's Day, Martin Luther King Jr.’s Birthday, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, the Friday after Thanksgiving, Christmas Eve Day, and Christmas Day.  Classified employees employed as of December 24 of each year will receive one additional day of paid leave to be used the work day before or after Christmas Day, or the work day before or after New Year's Day.

Current Year Holiday Schedule

3. Sick Leave

Full-time classified employees accrue 8 hours of sick leave credit for each full month of service.  Part-time employees shall accrue sick leave on a pro rata basis.  Sick leave usage is to be recorded on a monthly basis.  Unused sick leave credits can be accumulated without limit.  Sick leave is not payable upon termination from OSU.

4. Personal Leave

After completion of six months of service, regular full-time employees receive 24 hours of personal leave with pay each fiscal year.  Personal leave is prorated for part-time and seasonal employees.  Employees may use personal leave for any purpose; however, it must be used by June 30 of each year or it will be forfeited.

5. Compensatory Time - (Non-Exempt Classified Employees Only)

Compensatory time, earned by working overtime or by working on recognized Holidays, may be used in the same manner as vacation leave.

6. Bereavement Leave

Classified employees are eligible for a maximum of four (4) days paid bereavement leave per instance arising from a death in the immediate family of the employee or the employee’s spouse or domestic partner. “Immediate family” includes the parent, wife, husband, child, domestic partner, brother, sister, grandmother, grandfather, son-in-law, daughter-in-law, or another member of the immediate household. If necessary, a classified employee may request to use additional earned leave or, if earned leave is not available, leave without pay, at the time of death of an immediate family member and such request will not be unreasonably denied. Leave, other than sick leave, may be granted to discharge additional customary obligations, arising from the death of an immediate family member.

7. Parental or Family Medical Leaves

The Federal Family & Medical Leave Act (FMLA) and the State of Oregon Family Leave Act (OFLA) provide qualified employees up to 12 weeks of unpaid leave per year for the birth or adoption of a child, to care for a seriously ill family member, for personal serious health conditions, and to care for a child with a non-serious health condition requiring home care (OFLA only). Within the 12-week time frame, classified employees use accrued paid leave (sick leave, vacation) before taking unpaid leave.  On FMLA-qualifying leaves, OSU will continue to pay the employer-paid portion of OSU medical and dental premiums as long as the employees pay their own portion, if any.
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Employee Benefits Staff List

Employee Benefits - 204 Kerr | 541-737-2805 | general email
Donna Chastain Donna Chastain Employee Benefits Manager 541-737-2806
Heidi Melton Human Resources Officer
Workers’ Compensation, Standard Insurance Claims (STD&LTD)
541-737-2916
Christina Schaaf Benefits Consultant
Benefit Issues for Business Centers: HSBC, BEBC & AABC
541-737-2835
Jessica Dalziel Benefits Consultant
Benefit Issues for Business Centers: UABC, FOBC & Chancellor’s Office
541-737-3521
Roshni Sabedra Benefits Consultant
FMLA/OFLA/Military Leave
541-737-5946
Whitney Barstad Benefits Consultant
Benefit Issues for Business Centers: ASBC & AMBC
541-737-2269
Patricia Young Benefits Consultant
Retirement, Savings & Pension Programs
541-737-8254