For Classified and Unclassified (Academic, Research & Professional Faculty) Employees

2 0 1 4
Wednesday, December 24, 2014 Christmas Eve Day Classified Employees Only
Thursday, December 25, 2014 Christmas Day All
Friday, December 26, 2014 University Closed All (All employees required to take leave)
2 0 1 5
New Year's Day Thursday, January 1, 2015 All
Martin Luther King Jr. Day Monday, January 19, 2015 All
Memorial Day Monday, May 25, 2015 All
Independence Day observed Friday, July 3, 2015 All
Labor Day Monday, September 7, 2015 All
Veterans Day** Wednesday, November 11, 2015 All
Thanksgiving Day Thursday, November 26, 2015
Friday, November 27, 2015
Christmas Day Friday, December 25, 2015 All

*Veterans Day 2014:

An employee who is a veteran may request time off for Veterans Day if they are scheduled to work.  The request will be approved unless it is determined that it would create a significant operational disruption and/or an undue hardship.  If the request cannot be accommodated, the employee may request another  day off within the year as a replacement for Veterans Day to honor the employee’s service.

The day will be unpaid, unless the employee has accrued paid leave that can be used.  Classified employees can request the use of accrued leave per Article 42.1.F of the collective bargaining contract.  Unclassified employees may request the use of accrued vacation and/or compensatory time, if applicable.

Employees are to follow the normal leave request procedures when requesting time off for Veterans Day.  

**Veterans Day 2015:

The 2015 holiday schedule includes Veterans Day, Wednesday, November 11, 2015, to be observed by all employees. In accordance with the collective bargaining agreement, classified employees will observe Veteran’s Day in lieu of Christmas Eve Day.

The information below pertains to the 2014 Holiday Schedule:

Additional Day of Paid Leave for Classified Employees

Under collective bargaining agreement, classified personnel employed on or before December 24, 2014, receive one additional day of paid leave (pro-rated for part-time employees) on the workday before or after Christmas Day, or the day before or after New Year's Day.  If work requirements prevent an employee from taking one of these four days, the employee may request to use the day prior to June 30, 2015.  If the day is not taken by June 30, 2015, it is forfeited.

To be eligible for holiday pay, classified employees must be in paid status at least one-half (1/2) of the last scheduled workday before the holiday and at least one-half (1/2) of the first scheduled workday after the holiday, provided such scheduled workdays occur within seven (7) calendar days before and after the holiday (Article 42-Section 3(C).

Additional Day of Paid Leave for Unclassified Employees (Academic, Research and Professional Faculty)

The Governor has granted unclassified employees an additional day of paid leave in conjunction with Thanksgiving, Christmas Day or New Year's Day. These eight hours of additional paid leave (pro-rated for part-time employees) are granted to 12-month, unclassified employees employed on or before December 24, 2014. This leave may be used pre-Thanksgiving, the workday before or after Christmas Day, or the workday before or after New Year’s Day. Unclassified employees who are unable to be away from their duties to take the additional day of paid leave in the current year are allowed to use the paid leave until June 30, 2015. 

Classified Employees Working Irregular Workweeks and Application of Compensatory Time Off

Eligible classified employees are to receive recognition for all of the above holidays.  In order to provide the same number of holidays for all eligible employees, persons assigned irregular workweeks (other than Saturday and Sunday as regular days off) should be credited with compensatory time at a straight-time rate for all holidays that fall on their regular days off.

Accounting for Time Worked on a Holiday by Classified and Unclassified Employees

Classified employees will receive compensatory time off for all holiday time earned unless an employee elects to receive cash for hours worked, calculated at a time-and-one-half rate, when they are required or allowed to work on the above recognized holidays.  Provisions governing holiday scheduling and holiday work compensation are contained in Article 42 of the Service Employees International Union, Collective Bargaining Agreement.

Unclassified employees (FLSA exempt and non-exempt) who are required to work on a University recognized holiday are to be compensated for hours worked at the rate of time and one-half in the form of pay or compensatory time off at the discretion of their employing unit.

Early Unit Closure Prior to the Start of a Holiday

Administrators and supervisors are responsible for providing adequate staffing coverage for normal operations prior to the start of a holiday.  Please be reminded that administrators do not have the authority to close their units without approval of the President or his designee.

Supervisors may authorize early release of classified staff as long as the employees record usage as vacation leave, personal leave, or leave without pay for the early release time taken.  Administrators cannot provide release time to classified staff outside the provisions of the collective bargaining agreement.  FLSA non-exempt unclassified employees are also expected to report early leave usage to their supervisors for time taken.

Questions about the holiday schedule may be directed to the Office of Human Resources at human.resources@oregonstate.edu.