1.    Effective Date of Open Enrollment Elections
2.    Verify Open Enrollment Elections Have Been Accurately Processed
3.    What Changes/Corrections Can Be Made
4.    How to Make Changes/Corrections 
5.    Deadline to Make Changes/Corrections
6.    Questions

 


1.    Effective Date of Open Enrollment Elections

Changes made during Open Enrollment are effective January 1, 2016, except for policies and/or amounts that require the approval of underwriters (optional life and long-term care).

2.    Verify Open Enrollment Elections Have Been Accurately Processed

Review your 2016 benefit elections and Verify against your December 31, 2015 and January 31, 2016 Earnings Statement. If you identify any discrepancies, you will need to make an Open Enrollment correction.

How to Review Your Elections:

  • Log into the PEBB online member services website: https://pebb.benefits.oregon.gov/members/ If you forgot your user name or password, click on “Get It Now”; or
  • Review the Benefit Summary you received/printed off at the end of the online Open Enrollment process; or
  • Review the Benefit Summary you have or will receive in the mail from PEBB

How to VERIFY that Your Elections/Changes Have Been Processed –

  • Review your Earnings Statement to confirm that your enrollments and deductions are correct.
    • December 2015 Earnings Statement will reflect changes to Medical, Vision, Dental, HEM financial incentive, Life, Accidental Death, Short-term Disability, Long-term Disability, and Long-term Care.*
    • January 2016 Earnings Statement will reflect enrollment in the Flexible Spending Account(s) for 2016.
  • Sample Earnings Statement

*For policies that require approval of an underwriter the change will be on the Earnings Statement the month following approval (life/long-term care).

If you notice an error on your Earnings Statement

  • Contact Employee Benefits at employee.benefits@oregonstate.edu or by phone at 541.737.2805
  • Complete and submit applicable corrections form if required after confirming with Employee Benefits. Follow steps in #2 Correct Open Enrollment Elections/Errors above.

 

3.    What Changes/Corrections CAN be Made to Open Enrollment Elections:

  • PEBB FAQs - Post Open Enrollment.
  • Plan Enrollments and Health Program Status corrections. May include: 
    • Correcting your plan elections.  Examples:  Changing from Providence Choice to PEBB Statewide; adding a dependent you failed to add; terminating an optional insurance (e.g., short-term disability, etc.);
    • Correcting the Tobacco Use surcharge;
    • Correcting the Spouse/Domestic Partner surcharge. 
  • Flexible Spending Accounts (Dependent Care or Health Care) corrections - can stop, increase or decrease the amount you elected to contribute.
  • Flexible Spending Commuter Accounts corrections – you can stop, increase or decrease the amount you elected.   

 

Failure to complete the Open Enrollment process is not a correctable enrollment error.

    • You cannot complete an Open Enrollment correction change to your plan elections or coverage.
    • You cannot add a dependent to your coverage.
    • You cannot change your participation status in the Health Engagement Model (HEM); you will be defaulted to non-HEM participant.
    • You cannot participate in a Flexible Spending Account for 2016.
    • You CAN change your status for the Tobacco Use surcharge and the Spouse/Domestic Partner Employer Group Coverage surcharge.

 

4.    How to Make Changes/Corrections to Open Enrollment Elections:

  • Plan Enrollments and Health Program Status corrections:  complete the Open Enrollment Corrections Form  (could include correcting the Tobacco Use surcharge, Spouse/Domestic Partner surcharge, core or optional plan elections for example - chaginging from Providence Choice to PEBB Statewide, etc.). 
  • Flexible Spending Accounts (Dependent Care or Health Care) corrections: complete the Flexible Spending Account Corrections Form
  • Commuter Account corrections: complete the Commuter Account Corrections form.
  • Submit completed forms to OSU Employee Benefits:
    • Campus Mail: 204 Kerr Administration Building, Corvallis OR
    • Fax 541.737.0553
    • Email:  employee.benefit@oregonstate.edu
    • US Mail: 122 Kerr Administration Building, Corvallis OR 97331-2132

 

5.    Deadlines to Make Open Enrollment Changes/Corrections

Corrections can be made between December 1, 2015 and February 29, 2016.

  • Corrections made by December 31, 2015 – will be effective January 1, 2016.
  • Corrections made between January 1 and February 29, 2016
    • Will be effective the first of the month after the form is completed and received.
    • Surcharges paid prior to turning in the corrections form will not be refunded.

 

6.    QUESTIONS: