Staff Fees Form - Employee

Application Deadlines

  • Summer 6/17/15 (if attending OSU 07/17/2015)
  • Fall 9/22/15 (if attending OSU 10/21/2015)
  • Winter 12/31/15 (if attending OSU 01/29/2016)
  • Spring 3/24/16 (if attending OSU 04/22/2016)
  • Summer 6/16/16 (if attending OSU 07/15/2016)

Staff Fees Form - Family Transfer

Application Deadlines

  • Summer 6/8/15 (if attending OSU 07/17/2015)
  • Fall 9/10/15 (if attending OSU 10/21/2015)
  • Winter 12/21/15 (if attending OSU 01/29/2016)
  • Spring 3/14/16 (if attending OSU 04/22/2016)
  • Summer 6/6/16 (if attending OSU 07/15/2016)

*Date adjusted per OUS to accommodate holiday
**Staff Fee Rates are non-refundable if classes are dropped.

Eligible OSU employees appointed at half-time or more may register for classes at special rates. Upon approval of the university president or designee, an eligible employee may register for a maximum of twelve (12) credit hours per term at staff fee rates, under the terms and conditions described in the OUS Academic Year Fee Book. To qualify for staff fee privileges, the employee must meet the eligibility criteria no later than the first day of classes of the term of enrollment.

Tuition Rates

Employees their dependents may register for courses at 30% of the per credit resident undergraduate tuition. Academic, professional and classified employees whose appointment is equivalent to 0.50 FTE or more may take up to 12 credits a term at this rate. Payment of staff fees entitles the employee instructional and library privileges only. The applicable course fees and resource fees are charged at 100%, and family members are subjected to the mandatory enrollment fees.

Eligibility for staff fee privileges must be approved by the Office of Human Resources. Refer to the Academic Year Fee Schedule for details on fees. If your family member is attending an institution other than OSU, contact the institution for tuition and fees.

Submission Deadlines

Refer to Staff Fee Privilege Deadline. Different deadlines apply depending on whether you or your dependent are enrolling and whether you are enrolling at OSU or another OUS institution.

For classes taken at OSU, the submission deadline is four (4) weeks after the first day of the term, as listed by OUS. All forms must be submitted to your Business Center (see Business Center contact list to the right).

Staff Fee Form
. (.pdf file)

Graduate Degree Approval

To ensure compliance with OAR 580-20-0005, employees holding faculty rank (instructor, senior instructor, research assistant, research associate, lecturer, assistant professor, professor) and seeking admission into a Masters or Doctoral program at a campus where employed are required to obtain approval from the Graduate School Dean before submitting the signed approval form to the Human Resources office. Exceptions to OAR 580-020-0005 may be granted by the Dean of the Graduate School. For further details, review the Faculty as Graduate Student Policy or contact:

Graduate School
300 Kerr Administration Building
Oregon State University
Corvallis, OR 97331
Phone: 541-737-1461 Fax: 541-737-3313

Family/Domestic Partner Transfer

Eligible employees may transfer their staff fee privileges to one family member or domestic partner upon verification that the transferee is a qualified recipient of transferred staff fee privileges. The term "family" includes spouse and dependent children in accordance with IRS Code and domestic partner as defined per Section One of the PEBB Affidavit of Domestic Partnership, OUS Academic Year Fee Book.

Tuition Schedules

Billing Policies and Questions

Each campus dictates policy related to dropping classes and possible refunds. For information on the policy on dropped classes at OSU, please refer to Staff Rates. For other schools policy information, please contact the University of attendance for clarification.

For billing questions related to the staff fee privilege program, please refer all billing questions to the appropriate billing agency at the University of attendance. For billing questions for classes taken at Oregon State University, please contact Business Affairs, Student Accounts at 541-737-3645 or at

Other Helpful Resource Links

Contact an Employee Benefits Staff Member.