OREGON STATE UNIVERSITY

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Holiday Schedule

2013-2014 

Accounting for Time Worked on a Holiday | Additional Day of Paid Leave (Classified)
Additional Day of Paid Leave (Unclassified) | Classified Employees Working Irregular Workweeks
Early Unit Closure Prior to the Start of a Holiday | Veterans Day


For Classified and Unclassified (Academic, Research & Professional Faculty) Employees

2 0 1 3
HOLIDAY
DATE
OBSERVED BY
Veterans Day* - is not an observed Holiday by the University Monday, November 11, 2013 Veterans may request the day off.  Day is unpaid unless the employee has accrued paid leave.
Thanksgiving Day Thursday, November 28, 2013
Friday, November 29, 2013
All
Christmas Eve Day Tuesday, December 24, 2013 Classified Employees Only
Christmas Day Wednesday, December 25, 2013 All
2 0 1 4
HOLIDAY DATE OBSERVED BY
 New Year's Day  Wednesday, January 1, 2014  All
 Martin Luther King Jr. Day  Monday, January 20, 2014  All
 Memorial Day  Monday, May 26, 2014  All
 Independence Day  Friday, July 4, 2014  All
 Labor Day  Monday, September 1, 2014  All
Veterans Day* - is not an observed Holiday by the University Tuesday, November 11, 2014 Veterans may request the day off.  Day is unpaid unless the employee has accrued paid leave.
 Thanksgiving Day  Thursday, November 27, 2014
 Friday, November 28, 2014
 All
 Wednesday, December 24, 2014  Christmas Eve Day  Classified Employees Only
 Thursday, December 25, 2014  Christmas Day  All

*Veterans Day:

An employee who is a veteran may request time off for Veterans Day if they are scheduled to work.  The request will be approved unless it is determined that it would create a significant operational disruption and/or an undue hardship.  If the request cannot be accommodated, the employee may request another  day off within the year as a replacement for Veterans Day to honor the employee’s service.

The day will be unpaid, unless the employee has accrued paid leave that can be used.  Classified employees can request the use of accrued leave per Article 42.1.F of the collective bargaining contract.  Unclassified employees may request the use of accrued vacation and/or compensatory time, if applicable.

Employees are to follow the normal leave request procedures when requesting time off for Veterans Day.  

The information below pertains to the 2013 Holiday Schedule:

Additional Day of Paid Leave for Classified Employees

Under collective bargaining agreement, classified personnel employed on or before December 24, 2013, receive one additional day of paid leave (pro-rated for part-time employees) on the workday before or after Christmas Day, or the day before or after New Year's Day.  If work requirements prevent an employee from taking one of these four days, the employee may request to use the day prior to June 30, 2014.  If the day is not taken by June 30, 2014, it is forfeited.

To be eligible for holiday pay, classified employees must be in paid status at least one-half (1/2) of the last scheduled workday before the holiday and at least one-half (1/2) of the first scheduled workday after the holiday, provided such scheduled workdays occur within seven (7) calendar days before and after the holiday (Article 42-Section 3(C).

Additional Day of Paid Leave for Unclassified Employees (Academic, Research and Professional Faculty)

The Governor has granted unclassified employees an additional day of paid leave in conjunction with Thanksgiving, Christmas Day or New Year's Day.  These eight hours of additional paid leave (pro-rated for part-time employees) are granted to 12-month, unclassified employees employed on or before December 24, 2013.  This leave may be used pre-Thanksgiving, the workday before or after Christmas Day, or the workday before or after New Year’s Day.  Unclassified employees who are unable to be away from their duties to take the additional day of paid leave in the current year are allowed to use the paid leave until June 30, 2014.

Classified Employees Working Irregular Workweeks and Application of Compensatory Time Off

Eligible classified employees are to receive recognition for all of the above holidays.  In order to provide the same number of holidays for all eligible employees, persons assigned irregular workweeks (other than Saturday and Sunday as regular days off) should be credited with compensatory time at a straight-time rate for all holidays that fall on their regular days off.

Accounting for Time Worked on a Holiday by Classified and Unclassified Employees

Classified employees will receive compensatory time off for all holiday time earned unless an employee elects to receive cash for hours worked, calculated at a time-and-one-half rate, when they are required or allowed to work on the above recognized holidays.  Provisions governing holiday scheduling and holiday work compensation are contained in Article 42 of the Service Employees International Union, Collective Bargaining Agreement.

Unclassified employees (FLSA exempt and non-exempt) who are required to work on a University recognized holiday are to be compensated for hours worked at the rate of time and one-half in the form of pay or compensatory time off at the discretion of their employing unit.

Early Unit Closure Prior to the Start of a Holiday

Administrators and supervisors are responsible for providing adequate staffing coverage for normal operations prior to the start of a holiday.  Please be reminded that administrators do not have the authority to close their units without approval of the President or his designee.

Supervisors may authorize early release of classified staff as long as the employees record usage as vacation leave, personal leave, or leave without pay for the early release time taken.  Administrators cannot provide release time to classified staff outside the provisions of the collective bargaining agreement.  FLSA non-exempt unclassified employees are also expected to report early leave usage to their supervisors for time taken.

Questions about the holiday schedule may be directed to the Office of Human Resources at human.resources@oregonstate.edu.

Employee Benefits Staff List

Employee Benefits - 204 Kerr | 541-737-2805 | general email
Donna Chastain Donna Chastain Employee Benefits Manager 541-737-2806
Heidi Melton Human Resources Officer
Workers’ Compensation, Standard Insurance Claims (STD&LTD)
541-737-2916
Christina Schaaf Benefits Consultant
Benefit Issues for Business Centers: HSBC, BEBC & AABC
541-737-2835
Jessica Dalziel Benefits Consultant
Benefit Issues for Business Centers: UABC, FOBC & Chancellor’s Office
541-737-3521
Roshni Sabedra Benefits Consultant
FMLA/OFLA/Military Leave
541-737-5946
Whitney Barstad Benefits Consultant
Benefit Issues for Business Centers: ASBC & AMBC
541-737-2269
Patricia Young Benefits Consultant
Retirement, Savings & Pension Programs
541-737-8254