IMPORTANT:  All employees with an active (filled) position in Banner on October 1, 2006 should have a position description in the online system.  At the supervisor’s discretion, each of these position descriptions needs to be “built out” by completing an Update Position action.

All employees hired on or after October 30, 2006 using the old paper system will not have a position description in the online system. To build out a PD for these employees, complete the Establish Position action.

Click the “Begin New Action” link to start an online position description action.  “Fill” actions create position descriptions AND begin recruitments.

Reference the Recruiting System User Guide for assistance.

  1. Establish a New Position
    Use this action when the college/unit wants to create a position description for a completely new position, even if the college/unit is not yet ready to fill that position.
  2. Establish a New Position and Fill
    Use this action when the college/unit wants to create a new position, then recruit and fill that position.
  3. Reclassify Position – Classified Staff Only
    Use this action ONLY for classified staff positions that have changed significantly and need to be considered for reclassification.  Reclassification is defined as a change in the duties, authority and/or responsibilities of a position where:
    • They are enlarged, diminished or altered; AND
    • The knowledge, skills and abilities required are essentially similar to those previously required.
  4. Reclassify and Fill Position – Classified Staff Only
    Use this action ONLY for classified staff positions that have changed significantly and need to be considered for reclassification prior to recruitment of the position.
  5. Update Position
    Use this action to update a position description that already exists in the system (including a “shell” that was uploaded on 10-1-06) due to the reasons below.  Some of these reasons may also require completion of OSCAR tasks in order to update Banner.
    • Duties change
    • Administrative/professional faculty job title
    • Appointment basis change
    • Appointment percent change
    • Classified employee class (ECLS)
    • Classified employment category
    • Classified IT competency level
    • Classified work schedule
    • Other (explained when submitting the action)
  6. Update and Fill Position
    Use this action to update a position description that already exists in the system (including a “shell” that was uploaded on 10-1-06) when the position is vacant and you plan to fill the position as a result of the update provided.  This action is not available for academic wage appointments (use the Establish a New Position and Fill action).
  7. Update User Access or Employee Information on Position
    Use this action to update an employee's name and/or Univerity ID number to a position.  This action is also used to assign an employee to a classified position through the Direct Placement process as outlined in the Collective Bargaining Agreement.