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A portion of the assigned position duties (minimum of 15%) for academic rank faculty positions are expected to lead to scholarly outcomes. Guidelines have been developed by the Provost’s Office to assist in writing position descriptions for academic faculty. Pay particular attention to paragraph 5; it specifically addresses scholarly outcomes for these positions.


Scholarly outcomes are not a position duty. Scholarly outcomes are the product of performing the assigned duties.

For example, the percentages for the assigned duties are listed as 40% teaching, 50% research and 10% service; the scholarly outcomes might be written as: 50% of the assigned duties are expected to lead to scholarly outcomes, including successful external grants, refereed publications, and peer reviewed presentations.” 

In most cases the percentage for scholarly outcomes will equal the research duties. The minimum percentage for scholarly outcomes is 15%.

Guidelines for Position Descriptions for Academic Employees

All academic employees must have a position description that describes their current duties. The position description should be maintained on file in the department. The purpose of this document is to create a common level of expectation between the individual employee, his or her supervisor, and any other group asked to evaluate the employee’s performance. 

A position description should be developed at the time of initial appointment and reviewed every year as part of the annual review of each employee. It should be revised as the individual’s job duties change, and each revision should be signed by the supervisor and employee. 

Academic employees are engaged in a wide variety of activities, including teaching, research, creative activity, extending the university's programs and expertise to regional, national, and international publics, and providing service to the University and profession. The allocation of effort assigned to each of these activities should be specified in the position description as a percent of FTE, and should add up to 100%. In addition, the proportion of these duties that are expected to lead to scholarship or creative outcomes (as defined in the Promotion and Tenure Guidelines as peer validated and disseminated) must be specified. Development of the position description should be done in consultation with the academic employee, but final authority for assigning duties and establishing a position description rests with the supervisor.

Allocation of FTE for each responsibility should be based on the time assigned to that duty. If the academic employee is employed at less than 1.0 FTE, the distribution of FTE, and how it is totaled to the composite FTE, should be clearly stated in the position description, as well as how this will impact expectations for promotion and tenure.

A minimum of 15% should be allocated to scholarly and creative activity for all professorial rank faculty (tenured/tenure track, Senior Research, Extension, Courtesy) except Clinical professorial faculty. As per clinical faculty guidelines, scholarly expectations for clinical track faculty will be between 5% and 15%. A specific percentage of time for service to the University should also be included.

Disputes between the employee and the supervisor over assigned duties and position descriptions that are not resolved through mediation may be pursued under OAR 580-021-0050.