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Human Resources Manual
The university supports both career-related and job-related professional development activities. It is expected that employees and supervisors mutually agree to discuss professional development issues and opportunities. Deans or department heads may support an employee’s request to participate in a professional development activity by approving flexible or alternate work schedules, leave without pay, leave at full or part pay, full or part payment of fees and expenses, and temporary or part-time reassignment in another department provided that:
University Approved or Required Professional Development. When an employee is required to attend a development program, the time spent in attendance shall be counted as time worked, and the full fees and related costs, i.e., materials, travel and per diem, etc. shall be paid by the department.
Continuing education courses for the maintenance of state licenses that are a requirement of the employee’s position are not automatically considered professional development and do not necessarily qualify for fee reimbursement.
Elective Professional Development. When an employee requests time off to attend an elected non-university supported training or professional development program, the time spent in attendance shall be counted as time off or non-compensable, and not subject to reimbursement i.e., materials, travel and per diem, etc. and paid by the employee.
An employee who wishes to request professional development leave shall develop a written plan for approval by the supervisor, dean or department head. Upon approval, a regular status employee whose performance is satisfactory or better is eligible to use accrued paid leave balances. The supervisor, dean or department head shall approve the leave subject to scheduling, staffing and budget considerations.
Professional Development Leave Plan. For professional development leave requests, the employee and supervisor, dean or department head develops a mutually agreed-upon, written plan that addresses the following:
The copy of the approved professional development leave plan is placed in the employee’s supervisory file.
Professional development is an allowable expense that can be paid from university funds as long as it meets the provisions of this policy. Seminars, workshops, and conferences are the most common activities that incur costs. (Under certain circumstances, college level or similar course fees may qualify for reimbursement.)
To qualify for reimbursement from university funds, professional development courses must meet the following criteria:
College level courses may qualify for reimbursement if they meet additional criteria as follows:
Form to Request Reimbursement. Professional Development Request for Expense Reimbursement
IRS Publication 15-B “Employer’s Tax Guide to Fringe Benefits”: Educational Assistance
Forms and Guidelines: