COVID-19 Notification Plan

  • Resources to support supervisors or anyone responding to a positive case or exposure:
  • Affected employee and close contact notification draft language and guidance.
    • Affected Employees are determined through a reasonable assessment of those who worked in the same facility or in the same well-defined portion of the facility, such as a particular floor where an individual with confirmed COVID-19 was present. Draft affected employee notification language that can be sent via email (download a Word document version here):
      • We have been notified an individual who recently was present in [LIST LOCATION WITH SPECIFICITY IF POSSIBLE] has been diagnosed with COVID-19. Their last known date in the space(s)described above was [DATE] during the hours of [LIST HOURS]. Those individuals who appear to have had close contact with the individual are being notified, but in an abundance of caution, we also want to alert everyone who may have been in these spaces to the possibility of exposure. If you experience symptoms of COVID-19 illness, please inform your supervisor and contact your health care provider. Students can reach out to Student Health Services to inquire about diagnostic testing. In addition to contacting your healthcare provider and registering for TRACE-OSU, you may access testing through Project Baseline, a community-based testing initiative that offers anyone age 18+ a free COVID-19 test at drugstores in Oregon, Washington, California and other select states. For more information on COVID-19, including symptoms of which you may want to be aware, please visit the Oregon Health Authority COVID-19 website or the US Centers for Disease Control & Prevention COVID-19 website. If you have any questions or concerns, please contact [CONTACT PERSON].
  • Close Contacts are determined by identifying those who were within six feet for 15 minutes or more over a 24-hour period – whether wearing a mask or not. These contacts are typically made by phone rather than email. Guidance:
    • Potential language, “I am calling to let you know that you may be considered a close contact of someone within our work area that has tested positive for COVID-19. You may hear from the local public health authority with further instructions. In the meantime, let’s review your recent onsite presence so we can determine how long you need to quarantine.”
    • Notification should not include the name of the person who has tested positive for COVID-19, even if the infected person’s identity may be fairly evident.
    • Discuss with the employee their leave options.