Multi-Year Fixed-Term Appointments

Applicability
Academic Faculty
Section
0200 Faculty Appointments and Service
Policy Number
214-11
Effective

Human Resources Manual

Policies, Guidelines and Reference Material
Statutory Authority
  • ORS 351.070

Definition

Promotion to a fixed-term Senior I or Associate Professor rank carries at least a 2-year fixed-term appointment, with the most common practice of extending a 2-year fixed-term appointment. Promotion to a fixed-term Senior II or Professor rank carries at least a 2-year fixed-term appointment, which may in some circumstances be extended to a 3-year appointment. Academic faculty on a multi-year fixed-term appointment receive a renewal notice of appointment no later than one month prior to the end of the final year of their multi-year appointment. These appointments have a distinct start and end date and may be renewed at the conclusion of the contract period. 

Eligibility

An academic faculty member who has achieved promotion to one of the following ranks:

  • Associate Professor or Professor (Clinical)
  • Associate Professor or Professor (Extension)
  • Associate Professor or Professor (Practice)
  • Associate Professor or Professor (Senior Research)
  • Senior Faculty Research Assistant I or II
  • Senior Instructor I or II
  • Senior Instructor (ALS) I or II
  • Senior Instructor (ESL) I or II
  • Senior Instructor (PAC) I or II
  • Senior Lecturer I or II
  • Senior Research Associate I or II

Funding Requirement

An expectation of funding continuation for a position is a reasonable consideration in determining a contract duration beyond the required two years. Any appointment consideration over three years requires consultation with the Office of Faculty Affairs. 

Annual Review

The unit head continues to be responsible for monitoring, recording, and holding employees accountable for performance during a multi-year appointment. 

For academic faculty up for renewal, Human Resources will confirm renewal intent with the unit head. A decision to non-renew an appointment is subject to the non-renewal procedures. 

Additional Information & Resources

For more information about academic appointments, see the Academic Appointment Guidelines.

The procedure to make a request is available at this link.