OREGON STATE UNIVERSITY

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Change of Appointment Type (i.e. 9 versus 12-month)

Applicability: 
Faculty
Section: 
0200 Faculty Appointments and Service
Policy Number: 
214-19
Effective: 
Wednesday, January 13, 2010

Human Resources Manual

Statutory Authority: 

CONVERTING 12-MONTH TENURE TO 9-MONTH TENURE

Employee:

  • In writing, requests or confirms that his/her tenure be changed from 12 months to 9 months. Conditions of the change are negotiated with the administrative unit (salary, FTE, etc).
  • Understands that unused annual leave must be used (260-hour maximum), paid out (180-hour maximum), or a combination of used and paid out prior to the employee converting to 9-month. Remaining leave is forfeited.

Department OR Business Center Human Resources Representative:

  • Submits a Position Change Form to change the position from 12 months to 9 months
  • Submits a Job Form to change the E-Class, term of service, and annual rate.
    • Annual rates must convert at a 9/11 (1.2222) conversion factor (based on Guidelines for Unclassified Staff 9- & 10-Month Appointment document [9/23/92] from OUS).
    • Rates that deviate from the 9/11 conversion factor are considered a salary increase and subject to required justification.
  • Meets with employee to address annual leave. Unused annual leave must be used (260 hour maximum), paid out (180 hour maximum), or a combination of used and paid out prior to the employee converting to 9 month. Remaining leave is forfeited.

Academic Affairs: Generates a revised tenure letter

COMPARISON INFORMATION

 

9-month

12-month

Contract Dates

Fall         09/16 - 12/15

Winter   12/16 - 03/15

Spring    03/16 - 06/15

07/01/XX - 06/30/XX or any portion of the fiscal year.

Annual Leave

None

 

15 Hours per month for full-time service (1.00 FTE).  Pro-rated for FTE between 0.50 and 0.99

Health Insurance

Insurance eligibility is based on being paid for one-half or more of available hours every month for ninety days or longer. Summer coverage assured if employee is ³ 0.50 FTE during Spring Term and ³ 0.50 the following Fall Term.

Continual health insurance coverage if employee is ³ 0.50 FTE.

Salary

Working days of the month.  Guaranteed pay period is between 9/16 and 6/15. 

Guaranteed pay period is continuous, per contract period, unless interrupted by LWOP or termination.

Sabbaticals

One Term       @ 85%

Two Terms     @ 75%

Three Terms  @ 60%

Sabbatical dates must be consistent with 9-month contract dates (listed above).

Four Months    @ 85%

Eight Months   @ 75%

Twelve Months @ 60%

 

CONVERSION – EXAMPLE 12 Month Annual Rate = $54,996

$54,996 ÷ 1.2222 = $45,000

 

12-month

9-month

Annual Rates

54,996

45,000

July

4583

 

August

4583

 

Sept

4583

2500

Oct

4583

5000

Nov

4583

5000

Dec

4583

5000

Jan

4583

5000

Feb

4583

5000

Mar

4583

5000

Apr

4583

5000

May

4583

5000

June

4583

2500

 

54,996

45,000

Potential for 2.5 months Summer Academic Pay and/or Summer Session

 

12,500

Total

54,996*

57,500

*12 month annual salary rate reflects 11 months of service and 1 month of paid annual leave.

Resources: