Organizational Alignment of University Human Resources
As of July 1, 2023, the Office of University Human Resources reports to the Provost and Executive Vice President. The integration of University Human Resources into the Provost Office's organizational structure ensures greater clarity of roles and responsibilities, fostering efficiency in decision-making on personnel matters, employee initiatives, and labor positions, while maintaining a close partnership with the Office of Faculty Affairs.
Activities & Responsibilities Related to Professional Faculty, Classified Employees, Public Safety Professionals, Student Employees, Graduate Assistant Employees, and Clinical Fellows
The Office of University Human Resources (UHR) is the starting point* for employee and labor relations, hiring, compensation, appointment guidelines, benefits, leaves, wellness, university-wide employee training and more. You may either:
Send an email to Ask.HR OR Start a ticket in UHR's Service Delivery Platform
*When necessary, UHR professionals will pull in representatives from other relevant offices, including Faculty Affairs. General Counsel, Equal Opportunity and Access, and others.
Activities & Responsibilities Related to Academic Faculty
The Office of University Human Resources (UHR) and the Office of Faculty Affairs (OFA) collaborate on HR policy matters, with OFA focused on faculty development, academic leadership development, faculty recognition, oversight of academic policies and procedures, and matters related to the promotion and tenure of academic faculty.
This section outlines which office to start with, for activities related to Academic Faculty.
| Position Descriptions (PDs) | |
|
New PDs |
UHR-Classification & Compensation |
| Updated PDs | |
| PDs that require being split into two different academic faculty roles | |
| Minimum Qualifications (MQs) | |
| Establishing MQs prior to search launch |
UHR-Classification & Compensation |
|
Minimum Qualification Exceptions after Academic Faculty candidate is selected
|
UHR-Recruitment |
| Veteran's Preference | |
| Application of veteran's preference |
UHR-Recruitment |
| Retention Packages | |
|
Development of retention packages For tenured/tenure-track faculty retention packages, please send the email to both UHR-Classification and Compensation, as well as OFA. |
UHR-Classification & Compensation OFA-Vice Provost email |
| Spousal Benefits | |
| Academic Faculty Spousal Career Exploration |
UHR-Work Life |
| Dual Career Initiatives | |
| For Tenure-Track and Tenured appointments |
OFA-Vice Provost |
| Spousal Waivers | |
| For Academic Faculty |
Equal Opportunity & Access |
| Service Credits | |
| Granting service credit for a new-hire over 2 years (for all Academic Faculty appointments) |
UHR-Recruitment |
| Placeholder Positions | |
| Inquiries to offer an academic faculty "placeholder" position for a non-tenure track employee |
UHR-Classification & Compensation |
| Fallback Positions | |
| Review/approve for Tenure Track/Tenured position offer letters with a tenure fallback position |
UHR-Academic Officer |
| Request to Place a New-Hire... | |
| ...into a promoted Tenure Track/Tenured position |
UHR-Classification & Compensation |
|
...into a first promoted fixed-term position
|
|
|
...into a second promoted fixed-term position
|
|
| Out-of-Cycle Tenure Reviews | |
| For new-hires (academic faculty + administrators) |
OFA-Vice Provost |
| Position Realignments | |
| ...for Tenure Track appointments |
UHR-Classification & Compensation |
| ...for Tenured appointments | |
| ...for fixed-term appointments | |
| Fixed-Term Contract Renewals | |
| Program development & communications |
Unit-specific HR Strategic Partner |
| Fixed-Term Promotions | |
| Home designation and coding in Banner |
UHR-Academic Officer |
| Facilitation of Emeritus Status | |
| Review request for eligibility, send to Office of Faculty Affairs for official letter |
UHR-Academic Officer |
| Facilitation of Sabbatical Leave Process (pre-OFA approval) | |
| Review for eligibility and verify against Banner (for less than 1.0 FTE, calculate 6 years equivalent and calculate % of sabbatical pay), log on tracking spreadsheet, process through DocuSign |
UHR-Academic Officer |
| Tenure Relinquishment Agreements (TRAs) (pre-OFA approval) | |
| Review requests for eligibility and completeness of TRA, confirm that required documents are attached and collect them if not attached, submit through DocuSign, log on tracking spreadsheet |
UHR-Academic Officer |
| Non-Renewal Decisions | |
| Related to Fixed-Term Academic Faculty |
Unit-specific HR Strategic Partner |
| Analyses | |
| Salary Analysis |
UHR-Classification & Compensation |
| Equity Analysis | |
| Merit Program Activities | |
| Development, advisement, and administration |
UHR-Classification & Compensation |
| Guidance Related to Performance or Conduct-Related Matters | |
| Informal guidance |
Unit-specific HR Strategic Partner |
| Formal guidance |
UHR-Employee & Labor Relations |
| Post Tenure Reviews | |
| Review process |
UHR-Employee & Labor Relations |
| Orientation | |
| University level orientation for all new employees |
UHR-Learning & Development |
| Orientation activities for all new academic leaders |
OFA-Vice Provost |
| Learning & Development | |
| ...for all supervisors (including academic supervisors) |
UHR-Learning & Development |
| ...for academic leaders |
OFA-Vice Provost |
| Paid & Protected Leaves | |
| Advising & administration of protected leaves |
UHR-Employee & Labor Relations |
| Advising & administration of Paid Faculty Medical Leave | |
| Leaves without Pay (LWOP) | |
| Advising & administration of leaves without pay |
Unit-specific HR Strategic Partner |
| HR Policies | |
| Appointment guidelines |
UHR-Classification & Compensation |
| Termination for-cause and not-for-cause of non-represented academic faculty | UHR-Employee & Labor Relations |
| Termination for-cause and not-for-cause of professional faculty | |
| Termination for-cause and not-for-cause of represented academic faculty | |
| Academic Faculty Senate grievances | |
| Faculty Affairs Policies | |
| Sabbatical |
OFA-Vice Provost |
| Special Fellowships | |
| Emeritus | |
| Tenure Relinquishments | |