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Human Resources Manual
Research, writing, advanced study, travel for observation and study of conditions in our own or in other countries affecting the applicant’s field or related scholarly or professional activities.
1(a). 9-Month Employee: Continuously appointed without interruption by a sabbatical leave for 18 academic quarters (excluding Summer Session); or
1(b). 12-Month Employee: 72 months; or
2. Combined Term of Service: An accumulated equivalent of 6.0 FTE years over an indefinite period of 9-month or 12-month appointments uninterrupted by a sabbatical leave.
Sabbatical leave may be delayed up to two years at the discretion of the Provost. Refer to OSU standards for details.
Military leave from OSU is considered as institutional service.
At the end of the sabbatical leave, the faculty member shall submit a report of the accomplishments and benefits resulting from the leave according to Department and/or College policy. Please check with your leadership to learn if a report is required upon return from sabbatical leave.
Each academic faculty member shall sign an agreement to return to the institution for a period of at least one year's service on completion of the sabbatical leave. If an academic faculty member fails to fulfill this obligation, the academic faculty member shall repay the full salary paid during the sabbatical leave plus the health care and retirement contribution paid by the institution on behalf of the academic faculty member during the leave. This amount is due and payable within three months following the date designated in the sabbatical agreement for the faculty member to return to the institution.
Length of Leave for Eligible Academic Year (9-Month) Faculty Member
Length of Leave for Fiscal Year (12-Month) Faculty Member
Cost of Sabbatical Leave
The cost for a sabbatical leave shall be funded by the unit paying the faculty member’s salary.
Supplementing of Sabbatical Income
Faculty members may supplement their sabbatical salaries to a reasonable degree, provided that such supplementation strictly conforms to the stated and approved purposes of the sabbatical leave (see Other Information below for limitations).
If you hold two or more active jobs, please send an email to AcademicOfficer@oregonstate.edu prior to completing the application process below.
NEW! The Application and Contract for Sabbatical Leave will now be prepared and submitted through DocuSign.
Upon approval of the sabbatical application, all signers will receive a copy.
A copy will be filed in the employee’s personnel file in University Human Resources (UHR).
When signed by all parties, the Application for Contract and Sabbatical Leave becomes a binding contract. Amendments must be initialed by all signatories. Procedures to amend the contract are as follows:
Cancellation of leave should be made by letter or email with copies to all original signatories for their notification and approval. Approval of cancellation needs to be sent to the Academic Officer in University Human Resources at AcademicOfficer@oregonstate.edu. Following receipt of approved cancellation, the Academic Officer will void the application.
If you have application process questions, please email AcademicOfficer@oregonstate.edu.