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Human Resources Manual
Research, writing, advanced study, travel for observation and study of conditions in our own or in other countries affecting the applicant’s field or related scholarly or professional activities.
1(a). 9-Month Employee: Continuously appointed without interruption by a sabbatical leave for 18 academic quarters (excluding Summer Session); or
1(b). 12-Month Employee: 72 months; or
2. Combined Term of Service: An accumulated equivalent of 6.0 FTE years over an indefinite period of 9-month or 12-month appointments uninterrupted by a sabbatical leave.
At the end of the sabbatical leave, the faculty member shall submit a report of the accomplishments and benefits resulting from the leave according to Department and/or College policy. Please check with your leadership to learn if a report is required upon return from sabbatical leave.
Each academic faculty member shall sign an agreement to return to the institution for a period of at least one year's service on completion of the sabbatical leave. If an academic faculty member fails to fulfill this obligation, the academic faculty member shall repay the full salary paid during the sabbatical leave plus the health care and retirement contribution paid by the institution on behalf of the academic faculty member during the leave. This amount is due and payable within three months following the date designated in the sabbatical agreement for the faculty member to return to the institution.
12-month sabbatical leaves must begin on the first day of one month and end on the last day of a subsequent month.
9-month sabbatical leaves must begin on the first day of an academic term and end on the last day of an academic term (see below).
|Begin Date||End Date|
|Fall Term||September 16||December 15|
|Winter Term||December 16||March 15|
|Spring Term||March 16||June 15|
9-month sabbaticals that cross academic years are put on leave for the summer (June 16-September 15). Work performed during the summer timeframe is separate from the sabbatical leave and is set up on a summer academic wage appointment.
|9-Month Employees||12-Month Employees*|
|60% Salary||1 academic year||3 terms||1 year||12 months|
|75% Salary||⅔ academic year||2 terms||⅔ year||8 months|
|85% Salary||⅓ academic year||1 terms||⅓ year||4 months|
*Additional durations of less than 12 months may be available. Please contact the Academic HR Officer at AcademicOfficer@oregonstate.edu for additional information.
The cost for a sabbatical leave shall be funded by the unit paying the faculty member’s salary.
If you hold two or more active jobs, please send an email to AcademicOfficer@oregonstate.edu prior to completing the application process below.
Upon approval of the sabbatical application, all signers will receive a copy.
A copy will be filed in the employee’s personnel file in University Human Resources (UHR).
When signed by all parties, the Application for Contract and Sabbatical Leave becomes a binding contract. Amendments must be initialed by all signatories. Procedures to amend the contract are as follows:
Sabbatical leave may be delayed up to two years at the discretion of the Provost. Refer to OSU standards for details.
Military leave from OSU is considered as institutional service.
Cancellation of leave should be made by letter or email with copies to all original signatories for their notification and approval. Approval of cancellation needs to be sent to the Academic Officer in University Human Resources at AcademicOfficer@oregonstate.edu. Following receipt of approved cancellation, the Academic Officer will void the application.