Administrator 2-Acad Programs | Office of University Human Resources

Profile Summary

Positions in this job profile perform supervisory and managerial work within a subset of an academic program. Duties performed include developing, implementing, and evaluating short and long-range goals and objectives. Employees develop, implement and enforce plans, policies, procedures, systems, programs and performance standards. They participate in strategic planning efforts as part of the management team. They are responsible for managing staff, equipment and facilities. They determine resource needs and priorities and make recommendations to executive management. They determine training needs and make appropriate arrangements for provision of training.

Distinguishing Characteristics

The Administrator 2-Acad Programs has full responsibility for multiple programs or units within the division. They participate in the development of the overall division strategic vision and budget. Administrator 2Acadl Programs is distinguished from the Administrator 1-Acad Program 1 by the span of control. They direct the operations of multiple programs that are a subset of an academic division, department, center, college or school.

Primary Position Responsibilities

1. Oversees and direct the daily operation of multiple academic focused programs. 2. Develops, implements, and evaluates short and long term goals and objectives of multiple academic focused programs. 3. Supervision including plan, assign and approve work; rewards/discipline; respond to grievances; hire/fire (or effectively recommend); prepare and sign performance evaluations/reviews of employees including classified and/or professional faculty. 4. Implements and oversees program/department budget and strategy, including grant application and budget processes. 5. Assists in the overall department, division or unit budget and strategy. 6. Ensures compliance with applicable laws, rules, regulations, and policy. 7. Maintains relationships to promote and develop the program mission, implementation and strategies including development of support services for program participants to provide information and resources that assist them with short and long term decision making. 8. Oversees collaborative, external relationships and opportunities to develop and enhance the identification, service, recruitment and retention efforts supported by the mission of the program.

Problem Solving and Decision Making

Problems are highly varied, complex and often non-recurring; require novel and creative approaches to resolution. New concepts and approaches may have to be developed. Decisions have significant, broad implications for the management and operations of a division/entire organization; position contributes to decisions concerning the overall strategy and direction of the entire organization. Decisions impact: • Entire University • Functions across the University • Department • Direct team • Students • Parents • Other External Agencies and Institutions

Accountability

Results are defined by university, division or college mission, vision and strategies; incumbent sets own goals and determines how to accomplish results with few or no guidelines to follow, although precedents may exist; supervisor/manager provides broad guidance and overall direction. Typically reports to a Director. Supervises work of classified or unclassified employees, including planning, assigning and scheduling work, reviewing work and ensuring achievement of quality standards, training staff and overseeing their productivity. Has responsibility for making decisions on hiring, termination and pay adjustments. Develops and approves program budget and exceptions to program budget.

Relationship With Others

Collaborates and interacts within the Dept/Unit, University Wide, and Externally to: • Exchange routine, factual information and/or answer routine questions. • Exchange detailed information or resolve varied problems. • Access and/or work with sensitive and/or confidential information. • Identify needs/concerns of others, determine potential solutions, resolve or redirect appropriately. • Persuade, gain cooperation and acceptance of ideas or collaborate on significant projects. • Resolve conflict, negotiate or collaborate on major projects. • Handle sensitive issues and facilitate collaboration at the highest level. • Develop and maintain relationships with key contacts to enhance workflow and work quality.

Typical Requirements

Master’s degree in related field with minimum of 3 years of experience in management responsibilities. Experience working with program participants.

Disclaimer

The above statements are intended to indicate the general nature and level of work performed by positions within this job profile. They are not designed to contain or be interpreted as an exhaustive list of all duties, responsibilities, skills, and qualifications required of all employees within positions covered by this job profile.