Academic Faculty and Professional Faculty Salary Increase Program and Process for FY23

MEMORANDUM
April 7, 2022
TO: Administrators and Supervisors
FROM: Richard Settersten, Vice Provost for Faculty Affairs
            Cathy Hasenpflug, Chief Human Resources Officer
RE: Academic Faculty and Professional Faculty Salary Increase Program and Process for FY23

 

The university is pleased to acknowledge the myriad contributions of academic and professional faculty during FY22. This memorandum provides information regarding the FY23 Salary Increase Program for academic and professional faculty. Please distribute this memorandum as you believe appropriate per your practice.

General information

The FY23 Salary Increase Program applies to academic faculty represented by the United Academics of Oregon State University (UAOSU), academic faculty not represented by UAOSU and all professional faculty. Units will record and submit salary increase recommendations through Excel worksheets distributed by University Human Resources. The salary increase pool available for each unit to distribute is calculated within the worksheets as 3.5% of the combined total annual salary base of eligible employees.

Eligibility

• Individual held an academic faculty or professional faculty appointment at any FTE at any time during FY22; and
• Met or exceeded expectations in their last PROF or merit review; and
• Remains in an active academic faculty or professional faculty appointment as of May 2, 2022 or returns to the same academic faculty or professional faculty appointment during FY23.
• Academic faculty who achieve promotion effective July 1, 2022 or September 16, 2022 remain eligible for the Faculty Salary Increase Program and will also receive a merit increase. Changes associated with the Faculty Salary Increase Program will be applied before any promotional increase.
• An otherwise eligible employee who complied with the written requirements for the merit review process (e.g., employee submitted an annual report to the unit head) of their employing unit will not be denied eligibility for a merit increase because the unit did not complete the merit review or PROF process. University guidelines for performance evaluations can be found in the Faculty handbook at https://facultyaffairs.oregonstate.edu/faculty-handbook.

FY23 Increase Program Amounts

• Eligible employees will receive a 2% salary increase in their base annual salary rate effective July 1, 2022 for those on a 12-month appointment and September 16, 2022 for those on a 9-month appointment.
• An additional 1.5% salary pool is available and may be allocated to eligible employees to reward meritorious performance.
• An eligible employee may receive up to 7% regardless of the funding source used to pay the position (full satisfactory salary increase plus any merit increase).
• Fully satisfactory and merit increase dollars that are not allocated to eligible employees may not be allocated to ineligible employees.

Guidelines Applicable to Meritorious Increases

• Deans, Vice Presidents and Vice Provosts should communicate to their employees the college/division specific procedures and criteria that will be used to arrive at merit decisions, and encourage discussions of the process in the departments and units.
• Merit increases should not be allocated across the board and should consider each employee’s contributions and achievements specific to FY22.  
• Administrators are asked to be mindful of the distribution of discretionary merit increases between academic, research and professional faculty members, keeping in mind the total salary base for each group.

FY23 Salary Increase Program Funding

Funding for these increases is to be supported by appropriate funds managed by the units. The increase for eligible positions supported by Education and General (E&G) funds will be supported through resources distributed in the initial FY23 budget. It is the responsibility of the recommending department/unit to identify and cover funding from existing budget for those positions supported by OSU-Cascades, Statewide Public Services (SWPS), grants, contracts, gifts, auxiliary revenue and other funds.

FY23 Salary Increase Process

Excel worksheets and specific instructions will be distributed by your HR Strategic Partner (HRSP) to your designated college/unit representative by May 6, 2022. To meet the operational needs for timely and accurate processing, spreadsheets should be returned to your HRSP no later than May 20, 2022.

Worksheets will list the population that should be eligible for the FY23 Salary Increase Program, identified based on HR records current at the time of the data extraction. If you believe there is an employee within your unit who is eligible for the program but not listed on your worksheet, please first double-check the eligibility standards. If questions remain, contact your HRSP.

Departments/units are asked to coordinate the increase process with other departments/units when:

• employees have multiple jobs; or
• their Time Sheet Organization and Home Organization are not the same; or
• the employee is listed on another worksheet grouped by “direct reports” to a senior administrator; or
• an employee has a 1.00 FTE position with one position number, but funding sources are provided by two or more different PIs or supervisors.

Again, if you have questions, please contact your HRSP.

Deans, Vice Presidents and Vice Provosts are required to sign all salary worksheets within their line of authority indicating their approval of their administrators’ recommended requests for the meritorious increases or any adjustments they make. Delegating signature authority to another member of their staff is not permitted in this process.

Process Timeline

Should you have questions, please contact your HRSP or the individuals listed below.

For budget related questions:

• Cindy Alexis, Director of Budget Operations, University Budget and Resource Planning, at [email protected]
• Nicole Dolan, Director of Budget Development, Office of Budget and Resource Planning, at [email protected]

For eligibility related questions:

• Unit HR Strategic Partner (HRSP)