Administrator 3-Unit Bus Ops | Office of University Human Resources

Profile Summary

Positions in this job profile perform supervisory and fiscal/financial related managerial work within a Unit. Duties performed include developing, implementing, and evaluating short and long-range goals and objectives. Employees develop, implement and enforce plans, policies, procedures, systems, programs and performance standards. They participate in strategic planning efforts as part of the management team. They are responsible for managing staff, equipment and facilities. They determine resource needs and priorities and make recommendations to executive management. They determine training needs and make appropriate arrangements for provision of training.

Distinguishing Characteristics

The Administrator 3-Unit Bus Ops is distinguished from the Administrator 2-Unit Bus Ops by the span of control

Primary Position Responsibilities

a limited subset of the overall college or division. They administer the fiscal and budgetary operations of a limited subset of the college or division.

Problem Solving and Decision Making

1. Oversees management, coordination, and budget administration within a limited subset of a division or college. 2. Provides subject matter expertise for internal and external stakeholders regarding the fiscal operations for complex funding sources including grants and auxiliary funding sources. 3. Consults with and advises leadership on current budget status, trends, analysis, forecasting and providing strategic recommendations. 4. Formulates, develops, and implements administrative policies and procedures to assure sound financial operations and compliance with state, federal and university policies and regulations. 5. Participates in the leadership team contributing to the strategic and tactical planning of the overall organization. 6. Supervision of professional faculty and classified positions including hiring, firing, responding to grievances, planning work, delegating work, approving/disapproving work, and performing annual evaluations of all staff. 7. Manages internal and external financial audits/reviews and prepares financial reporting required by the institution and regulatory entities.

Accountability

Problems are varied, requiring analysis or interpretation of the situation. Problems are solved using knowledge and skills, and general precedents and practices. Decisions have major implications on the management and operations of an area within a department; your job may contribute to important strategy, operations, and business decisions that affect the department. Decisions impact: • Department • Direct team • Other External Agencies and Institutions

Relationship With Others

Results are defined by senior leadership, department/college and university mission, vision and strategies. Incumbent sets own goals and determines how to accomplish results with few or no guidelines to follow, although precedents may exist; supervisor/manager provides broad guidance and overall direction. Supervises work of classified or unclassified employees, including planning, assigning and scheduling work, reviewing work and ensuring quality standards, training staff and overseeing their productivity. Has responsibility for making decisions on hiring, termination and pay adjustments. Monitors, informs, reports on budgets external to the university. Reconciles and/or moves funds within budgets; drafts and develops budgets; approves within a budget and approves budget exceptions; all within the unit/department.

Typical Requirements

Collaborates and interacts within the Dept/Unit, University Wide, and Externally to: • Exchange routine, factual information and/or answer routine questions. • Exchange detailed information or resolve varied problems. Collaborates and interacts within the Dept/Unit and University Wide to: • Access and/or work with sensitive and/or confidential information. • Identify needs/concerns of others, determine potential solutions, resolve or redirect appropriately. • Persuade, gain cooperation and acceptance of ideas or collaborate on significant projects. • Resolve conflict, negotiate or collaborate on major projects. • Handle sensitive issues and facilitate collaboration at the highest level. • Develop and maintain relationships with key contacts to enhance workflow and work quality. Collaborates and interacts within the Dept/Unit to: • Resolve conflict, negotiate or collaborate on major projects.

Disclaimer

Bachelor's degree in Business, Finance, or Accounting. 3 years of experience in financial and/or operational management