Manager 1-Procurement | Office of University Human Resources

Profile Summary

Positions in this job profile manage the day-to-day operations of procurement and contracts needs of the University to verify compliance within applicable laws and OSU policies and procedures and effectively manage university expenditures. They provide ideas and subject matter expertise while ensuring effective, efficient workflow and adherence to policy and standards. They may contribute to the development of the budget and may be accountable for managing the budget and activities of staff.

Distinguishing Characteristics

The distinguishing characteristics of the Manager 1-Procurement profile provide policy and procedural management and administration of procuring university contracts. Positions supervise classified staff that supports the day to day functions of the unit.

Primary Position Responsibilities

1. Manages the day to day operations of procurement with university wide scope and impact. 2. Administers procurement contracts including negotiating terms and reviewing contracts for potential improvements or mitigation of risk. 3. Supervision of classified positions including hiring, firing, responding to grievances, planning work, delegating work, approving/disapproving work, and performing annual evaluations of all staff. 4. Provides subject matter expertise and management of applicable policies, state and federal regulations to ensure compliance relating to procurement and contracts. 5. Collaborate with and maintain relationships with internal and external stakeholders

Problem Solving and Decision Making

Problems are highly varied, complex and often non-recurring; require novel and creative approaches to resolution. New, innovative concepts, approaches and solutions may have to be developed. Decisions have significant, broad implications for the management and operations of a division/entire organization; contributes to decisions on the overall strategy and direction of the entire organization. Decisions impact: • Entire University • Functions across the University • Department • Direct team • Vendors/Suppliers/Contractors • Other External Agencies and Institutions

Accountability

Results are defined by senior leadership, division and university mission, vision and strategies; existing practices are used as guidelines to determine specific work methods. Carries out work activities independently; supervisor/manager is available to resolve problems. Supervises work of classified employees, including planning, assigning, scheduling and reviewing work, ensuring quality standards. Is responsible for hiring, terminating, training and developing, reviewing performance and administering corrective action for staff. May monitor, inform, report on budgets; draft and develop budget; approves within a budget and approves budget exceptions; all within the unit/department.

Relationship With Others

Collaborates and interacts within the Dept/Unit, University Wide, and Externally to: • Exchange routine, factual information and/or answer routine questions. • Exchange detailed information or resolve varied problems. • Access and/or work with sensitive and/or confidential information. • Identify needs/concerns of others, determine potential solutions, resolve or redirect appropriately. • Persuade, gain cooperation and acceptance of ideas or collaborate on significant projects. • Resolve conflict, negotiate or collaborate on major projects. • Handle sensitive issues and facilitate collaboration at the highest level. • Develop and maintain relationships with key contacts to enhance workflow and work quality.

Typical Requirements

Bachelor's degree in Business Administration or related field. Recent and progressive supervisory experience with multiple staff direct-reports. 5 years of experience in procurement administration.

Disclaimer

The above statements are intended to indicate the general nature and level of work performed by positions within this job profile. They are not designed to contain or be interpreted as an exhaustive list of all duties, responsibilities, skills, and qualifications required of all employees within positions covered by this job profile.