Administrator 2-Contr & Compl | Office of University Human Resources

Profile Summary

Positions in this job profile perform supervisory and managerial work in university wide contract and compliance administration while ensuring compliance with all applicable federal and state laws and applicable industry regulations. Duties performed include developing, implementing, and evaluating short and long-range goals and objectives. Employees develop, implement and enforce plans, policies, procedures, systems, programs, and performance standards. They participate in strategic planning efforts as part of the management team. They are responsible for managing staff, equipment and facilities. They determine resource needs and priorities and make recommendations to executive management. They determine training needs and make appropriate arrangements for provision of training.

Distinguishing Characteristics

The distinguishing characteristics of the Administrator 2-Contr & Compl profile is the oversight and management of a subset of university wide legal, contracting and compliance responsibilities for a research department, center or institute.

Primary Position Responsibilities

1. Oversees and manages operational functions of a subset of research contracts and compliance for a university wide department, center or institute, including developing, planning and managing long and short term goals, and staff operations. 2. Develops and implements policies and procedures that ensure efficient workflow, quality and compliance standards. 3. Supervision of professional faculty positions including plan, assign and approve work; rewards/discipline; respond to grievances; hire/fire (or effectively recommend); prepare and sign performance evaluations/reviews 4. Ensures compliance with university policy, and state and federal laws and regulations, and terms and conditions of contracts. 5. Develops and maintains internal and external relationships to promote and support the strategy, programs and services provided by the department, center or institute. 6. Provides subject matter expertise on compliance and contract functions, programs and services including providing training, education and communication materials university wide and externally.

Problem Solving and Decision Making

Problems are highly varied, complex and often non-recurring; require novel and creative approaches to resolution. New concepts and approaches may have to be developed. Decisions have significant, broad implications for the management and operations of a division/entire organization; contributes to decisions on the overall strategy and direction of the entire organization. Decisions impact: • Functions across the University • Department • Direct team • Students/Parents • Other External Agencies and Institutions

Accountability

Results are defined by university and division strategy, mission and vision; incumbent sets own goals and determines how to accomplish results with few or no guidelines to follow, although precedents may exist; supervisor/manager provides broad guidance and overall direction. Typically reports to a Vice Provost, Vice President, Assistant/Associate Vice President, Dean or other senior level administrator. Supervises work of other supervisors/managers, including planning, assigning, scheduling and reviewing work, ensuring quality standards. Is responsible for hiring, terminating, training and developing, responding to grievances, reviewing performance and administering corrective action for staff. Plans organizational structure and job content.

Relationship With Others

Collaborates and interacts within the Dept/Unit, University Wide, and Externally to: • Exchange routine, factual information and/or answer routine questions. • Exchange detailed information or resolve varied problems. • Access and/or work with sensitive and/or confidential information. • Identify needs/concerns of others, determine potential solutions, resolve or redirect appropriately. • Persuade, gain cooperation and acceptance of ideas or collaborate on significant projects. • Resolve conflict, negotiate or collaborate on major projects. • Handle sensitive issues and facilitate collaboration at the highest level. • Develop and maintain relationships with key contacts to enhance workflow and work quality.

Typical Requirements

Bachelor’s degree in field related to assigned responsibilities. 3 years of management and supervisory experience in research administration or compliance functions. May require certification or licensure and/or continuing education in field related to assigned responsibilities.

Disclaimer

The above statements are intended to indicate the general nature and level of work performed by positions within this job profile. They are not designed to contain or be interpreted as an exhaustive list of all duties, responsibilities, skills, and qualifications required of all employees within positions covered by this job profile.