Specialist 2-Paralegal | Office of University Human Resources

Profile Summary

Positions in the job profile assist with legal and factual data compilation and analysis, draft legal documents including investigation reports, and compile and analyze records in response to legal process, all under supervision. Position maintains office-specific database. Position tracks office activity for regulatory and budget purposes. Position requires paralegal certification or degree.

Distinguishing Characteristics

The distinguishing characteristic of the Specialist 2-Paralegal profile are the responsibilities to perform paralegal work for a legal office or department. Positions summarize, analyze, research, and organize legal documentations and information. Positions in this profile report directly to a university attorney and serve as the University Public Records Officer.

Primary Position Responsibilities

1. Researches, analyzes data, and provides reports to inform decisions. 2. Manages legal information, records, documentation, and systems including indexing, tracking, storage, and maintenance. 3. Serves as the University Public Records Officer; responds to internal and external requests for information; including public records, subpoenas, and terms and conditions of contracts. 4. Prepares legal documents and correspondence for senior leadership. 5. Investigates, provides fact-finding in response to claims, and compiles investigative reports. 6. Identifies and tracks legal articles, laws, and judicial decisions for senior staff and attorneys.

Problem Solving and Decision Making

Problems are highly varied, complex and often non-recurring; require novel and creative approaches to resolution. New concepts and approaches may have to be developed. Decisions have major implications on the management and operations of an area within a department; your job may contribute to important strategy, operations, and business decisions that affect the department. Decisions impact: • Entire University • Functions across the University • Department • Direct team • Other External Agencies and Institutions

Accountability

Results are defined by University General Counsel or senior leadership

Relationship With Others

existing practices are used as guidelines to determine specific work methods. Carries out work activities independently

Typical Requirements

supervisor/manager is available to resolve problems. Positions typically do not have supervisory nor fiscal responsibilities.

Disclaimer

Collaborates and interacts within the Dept/Unit, University Wide, and Externally to: • Exchange detailed information or resolve varied problems. • Exchange routine, factual information and/or answer routine questions. • Identify needs/concerns of others, determine potential solutions, resolve or redirect appropriately. • Access and/or work with sensitive and/or confidential information. • Resolve conflict, negotiate, or collaborate on major projects. Collaborates and interacts within the Dept/Unit and University Wide to: • Persuade, gain cooperation and acceptance of ideas, or collaborate on significant projects. • Handle sensitive issues and facilitate collaboration at the highest level. • Develop and maintain relationships with key contacts to enhance workflow and work quality.