Specialist 2-Policy/Standards | Office of University Human Resources

Profile Summary

Positions in the job profile manage the development, review and maintenance of manuals, documents, reporting and processes for University Policies and Standards across the University. Positions collaborate with the university community on policy matters, including establishing relationships with various OSU offices, Faculty Senate, and student government; providing education and assistance; policy benchmarking with outside organizations; and providing guidance on emerging policy trends.

Distinguishing Characteristics

The distinguishing characteristic of the Specialist 2-Policy/Standards profile are the responsibilities to develop, review, and maintain University Policies and Standards with a university wide scope. Positions utilize specialized expertise to analyze, research, benchmark, and ensure compliance with university standards, and federal and state laws and regulations.

Primary Position Responsibilities

1. Develops and coordinates policy approval and review processes in conjunction with policy owners, stakeholders, and university leadership to ensure policies are accurate, effective, and aligned with the university’s current and strategic objectives. 2. Serves as a subject matter expert for OSU policies and standards development, as well as the policy and standard development process. 3. Collaborates and manages outreach and communications with policy owners and other stakeholders in assessing, benchmarking, and informing proposed, established, and modified policies and standards. 4. Ensures all policies are compliant with university standards, consistent in format and are void of conflict or duplication with existing policies. 5. Manages and maintains systems and processes to track, record, analyze, archive, and report on policies and standards.

Problem Solving and Decision Making

Problems are highly varied, complex and often non-recurring; require novel and creative approaches to resolution. New concepts and approaches may have to be developed. Decisions have major implications on the management and operations of an area within a department; your job may contribute to important strategy, operations, and business decisions that affect the department. Decisions impact: • Entire University • Functions across the University • Department • Direct team • Other External Agencies and Institutions

Accountability

Results are defined by senior leadership

Relationship With Others

existing practices are used as guidelines to determine specific work methods. Carries out work activities independently

Typical Requirements

supervisor/manager is available to resolve problems.

Disclaimer

Collaborates and interacts within the Dept/Unit, University Wide, and Externally to: • Exchange detailed information or resolve varied problems. • Exchange routine, factual information and/or answer routine questions. • Identify needs/concerns of others, determine potential solutions, resolve or redirect appropriately. • Access and/or work with sensitive and/or confidential information. • Resolve conflict, negotiate, or collaborate on major projects. Collaborates and interacts within the Dept/Unit and University Wide to: • Persuade, gain cooperation and acceptance of ideas, or collaborate on significant projects. • Handle sensitive issues and facilitate collaboration at the highest level. • Develop and maintain relationships with key contacts to enhance workflow and work quality.