Administrator 1-Library&Museum | Office of University Human Resources

Profile Summary

Positions in this job profile are responsible for the oversight and management of the overall operations of Library and Museum departments, programs and/or centers. Responsibilities include developing, implementing, and evaluating philosophy, short and long-range goals and objectives. Employees develop, implement and enforce plans, policies, procedures, systems, programs and performance standards. They participate in strategic planning efforts as part of the management team. They are responsible for managing staff, equipment and facilities. They determine resource needs and priorities and make recommendations to executive management. They determine training needs and make appropriate arrangements for provision of training.

Distinguishing Characteristics

The distinguishing characteristics of the Administrator 1-Library&Museum profile is the overall oversight of operations for departments and/or centers within OSU Library. Positions have overall strategic and fiscal responsibilities for the departments and/or center and supervise other managers that carry out the strategic plan in functional areas.

Primary Position Responsibilities

1. Provides overall coordination of operations and activities within departments or centers of the OSU Library, including facilities, public and other services, collection development, acquisition and resource management, outreach, and departmental policy development and modification. 2. Serves as a member of the leadership team to ensure the effectiveness of the Libraries' planning, decision making and operational practices. 3. Develops and maintains outreach services to internal and external stakeholders to enhance and promote the services of the OSU Library. 4. Contributes to assessments of the collections as required for accreditation reviews. 5. Participates and engages in committees, task forces and professional organizations to provide subject matter expertise and continue professional academic growth. 6. Supervision including plan, assign and approve work; rewards/discipline; respond to grievances; hire/fire (or effectively recommend); prepare and sign performance evaluations/reviews of employees including classified and/or professional faculty.

Problem Solving and Decision Making

Problems are highly varied, complex and often non-recurring; require novel and creative approaches to resolution. New concepts and approaches may have to be developed. Decisions have significant, broad implications for the management and operations of a division/entire organization; contributes to decisions on the overall strategy and direction of the entire organization. Decisions impact: • Entire University • Functions across the University • Department • Direct team • Donors and Alumni • Student/Parents • Other External Agencies and Institutions

Accountability

Results are defined by OSU Library, division and university strategy, mission and vision; incumbent sets own goals and determines how to accomplish results with few or no guidelines to follow, although precedents may exist; supervisor/manager provides broad guidance and overall direction. Supervises work of other supervisors/managers, including planning, assigning, scheduling and reviewing work, ensuring quality standards. Is responsible for hiring, terminating, training and developing, responding to grievances, reviewing performance and administering corrective action for staff. Plans organizational structure and job content. Develops and approves program budget and exceptions to program budget. Assists in the development of the division/college/overall organization

Relationship With Others

Collaborates and interacts within the Dept/Unit, University Wide, and Externally to: • Exchange routine, factual information and/or answer routine questions. • Exchange detailed information or resolve varied problems. • Access and/or work with sensitive and/or confidential information. • Identify needs/concerns of others, determine potential solutions, resolve or redirect appropriately. • Persuade, gain cooperation and acceptance of ideas or collaborate on significant projects. • Resolve conflict, negotiate or collaborate on major projects. • Handle sensitive issues and facilitate collaboration at the highest level. • Develop and maintain relationships with key contacts to enhance workflow and work quality.

Typical Requirements

MLS or Master’s degree in Library Science, History, or related field. 3 years in an academic setting; evidence of leadership or experience managing projects, leading teams or directing initiatives.

Disclaimer

The above statements are intended to indicate the general nature and level of work performed by positions within this job profile. They are not designed to contain or be interpreted as an exhaustive list of all duties, responsibilities, skills, and qualifications required of all employees within positions covered by this job profile.