Manager 1-Archivist | Office of University Human Resources

Profile Summary

Positions in this job profile manage the day-to-day operations of special collections and archives in the OSU Library. They provide ideas and subject matter expertise while ensuring effective, efficient workflow and adherence to policy and standards. They may contribute to the development of the budget and are accountable for managing the budget and activities of the unit staff.

Distinguishing Characteristics

The distinguishing characteristics of the Manager 1-Archivist profile are the responsibilities of the day-to-day operations and objectives of a special collections and archives within the OSU Library. Positions manage within a budget and provide supervision for employees carrying out the daily work within the functional unit.

Primary Position Responsibilities

1. Oversees and coordinates arrangement and description activities of the Special Collections and Archives Research Center, including prioritization of accessioning and processing activities by staff. 2. Creates policies and procedures for managing and making accessible born-digital materials. 3. Oversees the University Retention Schedule and University Records Centers, including accessioning; identification and removal of records eligible for destruction; and monitoring records retrieval. 4. Participates in outreach activities with internal and external stakeholders and organizations, including professional archival and library organizations. 5. Provides reference services, especially in-depth inquiries; identifies potential donors and facilitates transfers of materials to the collections; serves as lead archivist for moving image collections. 6. Supervision including plan, assign and approve work; rewards/discipline; respond to grievances; hire/fire (or effectively recommend); prepare and sign performance evaluations/reviews of employees and provide for training provisions.

Problem Solving and Decision Making

Problems are varied, requiring analysis or interpretation of the situation. Problems are solved using knowledge and skills, and general precedents and practices. Decisions have major implications on the management and operations of an area within a department; your job may contribute to important strategy, operations, and business decisions that affect the department. Decisions impact: • Department • Direct team • Students/Parents • Donors/Alumni • Other External Agencies and Institutions

Accountability

Results are defined by senior leadership, division and university mission, vision and strategies; existing practices are used as guidelines to determine specific work methods. Carries out work activities independently; supervisor/manager is available to resolve problems. Supervises work of classified or unclassified employees, including planning, assigning, and scheduling work, reviewing work and ensuring quality standards, training staff and overseeing their productivity. Has responsibility for making decisions on hiring, termination, and pay adjustments. Monitor, informs, reports, reconciles, and/or moves funds within budgets. Drafts/develops budgets, and approves within budgets.

Relationship With Others

Collaborates and interacts within the Dept/Unit, University Wide, and Externally to: • Exchange routine, factual information and/or answer routine questions. • Exchange detailed information or resolve varied problems. • Identify needs/concerns of others, determine potential solutions, resolve or redirect appropriately. • Persuade, gain cooperation and acceptance of ideas, or collaborate on significant projects. • Resolve conflict, negotiate, or collaborate on major projects. • Handle sensitive issues and facilitate collaboration at the highest level. • Develop and maintain relationships with key contacts to enhance workflow and work quality. Collaborates and interacts within Dept/Unit and Externally to: • Access and/or work with sensitive and/or confidential information.

Typical Requirements

Master’s Degree in Archival Studies, History, or Library Science. Progressively responsible work experience in an institutional archives, special collection, or records management program, including 1 year of supervisory experience.

Disclaimer

The above statements are intended to indicate the general nature and level of work performed by positions within this job profile. They are not designed to contain or be interpreted as an exhaustive list of all duties, responsibilities, skills, and qualifications required of all employees within positions covered by this job profile.