Specialist 1-Archivist | Office of University Human Resources

Profile Summary

Positions in this job profile collect, organize, provide assistance and instruction and maintain control over a wide range of primary sources in many formats. They create finding aids in compliance with professional standards and encodes finding aids using contemporary tools to make them available to researchers online. Appraises potential acquisitions. Provides research assistance in the use of archival materials. Develops policies and/or procedures and directly manages the acquisition, disposition, access to, and safekeeping of archival materials.

Distinguishing Characteristics

The distinguishing characteristic of the Specialist 1-Archivist profile is the specialized expertise required to perform the responsibilities of the position. Positions require a terminal degree to administer, preserve, and maintain records.

Primary Position Responsibilities

1. Analyzes and appraises records, advises on retention periods, and determines materials appropriate for transfer to collections. 2. Prioritizes and monitors institutional records for arrangement, detailed description, preservation, and digitization. 3. Develops and implements policies and procedures for the appraisal, storage, preservation, and access of electronic records within institutional records. 4. Oversees the accessioning of all historical materials transferred, donated, or otherwise acquired, including the coordination and facilitation of the physical transfer, re-housing, and storage of historical materials following standards for conservation and preservation of archival materials. 5. Coordinates marketing and outreach events, activities and materials to promote the collection in multiple media formats, including development of displays, exhibits, publications such as brochures, posters and flyers. 6. Provides subject matter expertise to internal and external stakeholders, including providing information, education, resources and instruction.

Problem Solving and Decision Making

Problems are varied, requiring analysis or interpretation of the situation. Problems are solved using knowledge and skills, and general precedents and practices. Decisions have major implications on the management and operations of an area within a department; your job may contribute to important strategy, operations, and business decisions that affect the department. Decisions impact: • Department • Direct team • Vendors/Suppliers/Contractors • Other External Agnecies and Institutions

Accountability

Results are defined by senior leadership, division and university mission, vision and strategies; existing practices are used as guidelines to determine specific work methods. Carries out work activities independently; supervisor/manager is available to resolve problems. Monitor, informs, reports, reconciles and/or moves funds within budgets. Drafts/develops budgets, and approves within budgets.

Relationship With Others

Collaborates and interacts within the Dept/Unit, University Wide, and Externally to: • Exchange routine, factual information and/or answer routine questions. • Access and/or work with sensitive and/or confidential information. • Persuade, gain cooperation and acceptance of ideas or collaborate on significant projects. • Develop and maintain relationships with key contacts to enhance workflow and work quality. • Resolve conflict, negotiate or collaborate on major projects. • Handle sensitive issues and facilitate collaboration at the highest level. • Exchange detailed information or resolve varied problems. • Identify needs/concerns of others, determine potential solutions, resolve, or redirect appropriately.

Typical Requirements

Terminal degree in field related to assigned responsibilities. Experience in a special collection or archival unit.

Disclaimer

The above statements are intended to indicate the general nature and level of work performed by positions within this job profile. They are not designed to contain or be interpreted as an exhaustive list of all duties, responsibilities, skills, and qualifications required of all employees within positions covered by this job profile.