Change of Appointment Type (i.e. 9 versus 12-month)

Applicability
Faculty
Section
0200 Faculty Appointments and Service
Policy Number
214-19
Effective

Human Resources Manual

Statutory Authority
  • ORS 351.070

Converting 12-Month Tenure to 9-Month Tenure

Employee:

  • In writing, requests or confirms that his/her tenure be changed from 12 months to 9 months. Conditions of the change are negotiated with the administrative unit (salary, FTE, etc).
  • Understands that unused annual leave must be used (260-hour maximum), paid out (180-hour maximum), or a combination of used and paid out prior to the employee converting to 9-month. Remaining leave is forfeited.

Department Representative:

  • Submits a Position Change Form to change the position from 12 months to 9 months
  • Submits a Job Form to change the E-Class, term of service, and annual rate.
    • Annual rates must convert at a 9/11 (1.2222) conversion factor (based on Guidelines for Unclassified Staff 9- & 10-Month Appointment document [9/23/2] from OUS).
    • Rates that deviate from the 9/11 conversion factor are considered a salary increase and subject to required justification.
  • Meets with employee to address annual leave. Unused annual leave must be used (260 hour maximum), paid out (180 hour maximum), or a combination of used and paid out prior to the employee converting to 9 month. Remaining leave is forfeited.

Faculty Affairs: Generates a revised tenure letter

Comparison Information

Appointment Details 9-month 12-month
Contract Dates

Fall         09/16 - 12/15

Winter   12/16 - 03/15

Spring    03/16 - 06/15

 07/01/XX - 06/30/XX or any portion of the fiscal year.

Annual Leave

 None 15 Hours per month for full-time service (1.00 FTE).  Pro-rated for FTE between 0.50 and 0.99
Health Insurance Insurance eligibility is based on being paid for one-half or more of available hours every month for ninety days or longer. Summer coverage assured if employee is ³ 0.50 FTE during Spring Term and ³ 0.50 the following Fall Term. Continual health insurance coverage if employee is ³ 0.50 FTE.
Salary Working days of the month.  Guaranteed pay period is between 9/16 and 6/15. Guaranteed pay period is continuous, per contract period, unless interrupted by LWOP or termination.
Sabbaticals

One Term       @ 85%

Two Terms     @ 75%

Three Terms  @ 60%

Sabbatical dates must be consistent with 9-month contract dates (listed above).

Four Months    @ 85%

Eight Months   @ 75%

Twelve Months @ 60%

Conversion Example

12 Month Annual Rate = $54,996

$54,996÷ 1.2222= $45000

Time Period

 9-Month 12-Month
Annual Rates 45000 54996
July   4583
August   4583
September 2500 4583
October 5000 4583
November 5000 4583
December 5000 4583
January 5000 4583
February 5000 4583
March 5000 4583
April 5000 4583
May  5000 4583
June 2500 4583
Potential for 2.5 Months Summer Academic Pay and/or Summer Session 12500  
Total 57500

54996*

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