Human Resources Manual
CONVERTING 12-MONTH TENURE TO 9-MONTH TENURE
Employee:
- In writing, requests or confirms that his/her tenure be changed from 12 months to 9 months. Conditions of the change are negotiated with the administrative unit (salary, FTE, etc).
- Understands that unused annual leave must be used (260-hour maximum), paid out (180-hour maximum), or a combination of used and paid out prior to the employee converting to 9-month. Remaining leave is forfeited.
Department Representative:
- Submits a Position Change Form to change the position from 12 months to 9 months
- Submits a Job Form to change the E-Class, term of service, and annual rate.
- Annual rates must convert at a 9/11 (1.2222) conversion factor (based on Guidelines for Unclassified Staff 9- & 10-Month Appointment document [9/23/2] from OUS).
- Rates that deviate from the 9/11 conversion factor are considered a salary increase and subject to required justification.
- Meets with employee to address annual leave. Unused annual leave must be used (260 hour maximum), paid out (180 hour maximum), or a combination of used and paid out prior to the employee converting to 9 month. Remaining leave is forfeited.
Faculty Affairs: Generates a revised tenure letter
COMPARISON INFORMATION
|
|
9-month |
12-month |
|
Contract Dates |
Fall 09/16 - 12/15 Winter 12/16 - 03/15 Spring 03/16 - 06/15 |
07/01/XX - 06/30/XX or any portion of the fiscal year. |
|
Annual Leave |
None
|
15 Hours per month for full-time service (1.00 FTE). Pro-rated for FTE between 0.50 and 0.99 |
|
Health Insurance |
Insurance eligibility is based on being paid for one-half or more of available hours every month for ninety days or longer. Summer coverage assured if employee is ³ 0.50 FTE during Spring Term and ³ 0.50 the following Fall Term. |
Continual health insurance coverage if employee is ³ 0.50 FTE. |
|
Salary |
Working days of the month. Guaranteed pay period is between 9/16 and 6/15. |
Guaranteed pay period is continuous, per contract period, unless interrupted by LWOP or termination. |
|
Sabbaticals |
One Term @ 85% Two Terms @ 75% Three Terms @ 60% Sabbatical dates must be consistent with 9-month contract dates (listed above). |
Four Months @ 85% Eight Months @ 75% Twelve Months @ 60% |
CONVERSION – EXAMPLE 12 Month Annual Rate = $54,996
$54,996 ÷ 1.2222 = $45,000
|
|
12-month |
9-month |
|
Annual Rates |
54,996 |
45,000 |
|
July |
4583 |
|
|
August |
4583 |
|
|
Sept |
4583 |
2500 |
|
Oct |
4583 |
5000 |
|
Nov |
4583 |
5000 |
|
Dec |
4583 |
5000 |
|
Jan |
4583 |
5000 |
|
Feb |
4583 |
5000 |
|
Mar |
4583 |
5000 |
|
Apr |
4583 |
5000 |
|
May |
4583 |
5000 |
|
June |
4583 |
2500 |
|
|
54,996 |
45,000 |
|
Potential for 2.5 months Summer Academic Pay and/or Summer Session |
|
12,500 |
Total |
54,996* |
57,500 |
*12 month annual salary rate reflects 11 months of service and 1 month of paid annual leave.