Procedure
Recommendations for emerit/emerita/emeritus designation must be made by the employing department or school with the approval of the college dean and the provost.
- Unit head (department head or school director) submits a nomination letter to the college dean upon the academic faculty member’s retirement. For colleges with no sub-units (departments or schools), the dean submits a nomination directly to the provost through the vice provost for academic affairs. Ideally, nominations are submitted before the individual’s retirement date. However, nominations may be considered after the date of retirement in exceptional circumstances. Nomination letters must describe the record of professional excellence and exemplary service of the academic faculty member to the university and its programs that merits the designation and must include an attachment containing the academic faculty member’s retirement letter.
- Unit head routes the nomination to the dean for approval.
- Dean routes nomination to the Academic Human Resources Officer at [email protected] in University Human Resources. The Dean should include their recommendation to approve or deny. If the dean recommends denial, they must include a letter explaining their rationale for denial. 3. University Human Resources routes the nomination and recommendations to the vice provost for academic affairs for review and a recommendation to the provost.
- If approved, the provost issues a decision letter. If denied, the process stops.
- The unit head, dean, and academic human resources officer each receive a copy of the decision letter.
Additional Information
- Nominations for emerit/emerita/emeritus status for senior academic executive administrators (at the level of dean, vice provost, vice president, provost, and president) are initiated by the vice provost for academic affairs.
- Recommendations for emerit/emerita/emeritus status attached to administrative roles for deans, vice provosts, and vice presidents require the approval of the provost and president. Recommendations for emerit/emerita/emeritus status for the provost requires approval of the president. Recommendations for emerit/emerita/emeritus status for the president requires approval of the provost.
- Employees will be informed of the outcome of the review process via a letter from the provost and executive vice president .
- A copy of the decision letter will be provided to the faculty member’s department head or school director, dean, and the Academic Human Resources Officer. Upon receipt of copies of the letter from the provost and executive vice president, the Academic Human Resources Officer will process designation into the HR systems.
- Nomination packets become part of the employee's permanent personnel file in University Human Resources.