If an employee is working outside the State of Oregon or Internationally, additional information and approval steps are required. Please visit the Working Out of State webpage before completing the steps below.

Instructions

Please follow these instructions when completing and submitting a Remote Working Agreement.

  1. A supervisor, in consultation with an employee, will determine the need to establish a Remote Working Agreement. This determination will be informed by unit leadership guidance.

  2. If it is determined that work can be performed remotely, then the supervisor and employee complete a Remote Working Agreement.

  3. The supervisor uploads and routes the Remote Working Agreement for signatures in DocuSign. The supervisor should list the appropriate Employee & Labor Relations Officer as indicated on the Remote Working Agreement signing order must be set up as follows:
    1. Employee and Labor Relations
    2. Employee
    3. Supervisor
    4. Dean/VP
    • Sender access in DocuSign can be requested by completing the Sender Access Request form.
    • DocuSign support resources are available on the OSU DocuSign Resources webpage.
    • If unable to request sender access, please send the completed and unsigned PDF to employee.relations@oregonstate.edu, who will facilitate routing for signatures.

  4. Once the Remote Working Agreement is completed, Employee and Labor Relations will forward the completed agreement to the HR Service Center and Employee Benefits. Employee Benefits may reach out to employees to provide additional guidance and information regarding their benefits and working remotely.

  5. The HR Service Center will update the employee’s job location in Banner and upload the Remote Working Agreement to the employee’s personnel record in OnBase.

 

Flowchart

 

Remote Working Agreement