Leave Accrual & Use of Leave Time

For a complete listing of all leaves and eligibility requirements (if applicable), please refer to the following documents:

1. Vacation Leave
2. Holidays
3. Sick Leave
4. Personal Leave
5. Compensatory Leave - (Non-Exempt Classified Employees Only)
6. Bereavement Leave
7. Parental and Family Medical Leaves

Have questions? Contact HR Support Services.

1. Vacation Leave

After completing six full calendar months of service at Oregon State University or within the Oregon University System (OUS),  as a represented Classified employee, employees shall be credited with the appropriate earned vacation leave and thereafter vacation leave shall be accumulated or prorated on the appropriate schedule as follows: 

Years of Service* Days of Vacation Earned
0-5 yrs (1-60 mos) 12 days (8 hrs/mo)
5-10 yrs (61-120 mos) 15 days (10 hrs/mo)
10-15 yrs (121-180 mos) 18 days (12 hrs/mo)
15-20 yrs (181-240 mos) 21 days (14 hrs/mo)
20+ yrs (241+ mos) 24 days (16 hrs/mo)
25+ yrs (301+mos) 27 days (18 hrs/mo)

*Years of Service as a Classified employee

Part-time employees shall accrue vacation leave on a pro rata basis per the same schedule as full time employees. 

Vacation hours may accumulate to a maximum of 250 hours.

2. Holidays

The following holidays are observed at OSU by classified employees:  New Year's Day, Martin Luther King Jr.’s Birthday, Memorial Day, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, the Friday after Thanksgiving, and Christmas Day. Classified employees receive eight (8) hours of paid leave known as the Special Day. Please see the current collective bargaining agreement for current requirements for qualification and usage of the Special Day.

Current Year Holiday Schedule

3. Sick Leave

Full-time classified employees accrue 8 hours of sick leave credit for each full month of service.  Part-time employees shall accrue sick leave on a pro rata basis. Sick leave usage is to be recorded on a monthly basis.  Unused sick leave credits can be accumulated without limit.  Sick leave is not payable upon termination from OSU.

4. Personal Leave

After completion of six months of service, regular full-time employees receive 24 hours of personal leave with pay each fiscal year.  Personal leave is prorated for part-time and seasonal employees.  Employees may use personal leave for any purpose; however, it must be used by June 30 of each year or it will be forfeited. Should an employee fail to work 1,040 hours for the fiscal year, the value of the personal leave time used may be recovered from the employee.

5. Compensatory Time - (Non-Exempt Classified Employees Only)

Compensatory time, earned by working overtime or by working on recognized Holidays, may be used in the same manner as vacation leave.

6. Bereavement Leave

Classified employees are eligible for a maximum of four (4) days paid bereavement leave per instance arising from a death in the immediate family of the employee or the employee’s spouse or domestic partner. “Immediate family” includes the parent, wife, husband, child, domestic partner, brother, sister, grandmother, grandfather, son-in-law, daughter-in-law, or another member of the immediate household. If necessary, a classified employee may request to use additional earned leave or, if earned leave is not available, leave without pay, at the time of death of an immediate family member and such request will not be unreasonably denied. Leave, other than sick leave, may be granted to discharge additional customary obligations, arising from the death of an immediate family member.

7. Parental or Family Medical Leaves

The Federal Family & Medical Leave Act (FMLA) and the State of Oregon Family Leave Act (OFLA) provide qualified employees up to 12 weeks of unpaid leave per year for the birth or adoption of a child, to care for a seriously ill family member, for personal serious health conditions, and to care for a child with a non-serious health condition requiring home care (OFLA only). Within the 12-week time frame, classified employees use accrued paid leave (sick leave, vacation) before taking unpaid leave.  On FMLA-qualifying leaves, OSU will continue to pay the employer-paid portion of OSU medical and dental premiums as long as the employees pay their own portion, if any. More information can be found on the Family and Medical Leave page