Administrator and Supervisor Responsibilities

Administrators and supervisors are responsible for providing adequate staffing coverage for normal operations prior to the start of a holiday. Please be reminded that administrators do not have the authority to close their units without approval of the President or his designee.

Supervisors may authorize early release of classified staff if the employees record usage as vacation leave, personal leave, or leave without pay for the early release time taken*. FLSA non-exempt unclassified employees are also expected to record early release leave usage for time taken.

Holiday Schedule

The remaining 2021 holiday schedule for university employees is as follows:
2 0 2 1
HOLIDAY DATE OBSERVED BY
Veterans Day Thursday, November 11, 2021 All

Thanksgiving Day

Day after Thanksgiving

Thursday, November 25, 2021

Friday, November 26, 2021

All
Christmas Day Observed Friday, December 24, 2021 All

The 2022 holiday schedule for all university employees is as follows:

2 0 2 2
HOLIDAY DATE OBSERVED BY
New Year's Day Observed Friday, December 31, 2021 All
Martin Luther King Jr. Day Monday, January 17, 2022 All
Memorial Day Monday, May 30, 2022 All
Juneteenth Observed Monday, June 20, 2022 All
Independence Day Monday, July 4, 2022 All
Labor Day Monday, September 5, 2022 All
Veterans Day Friday, November 11, 2022 All

Thanksgiving Day

Day after Thanksgiving

Thursday, November 24, 2022

Friday, November 25, 2022

All
Christmas Day Monday, December 26, 2022 All

Key Information for Unclassified Employees:

Special Day (previously known as Governor’s Day) – Unclassified Employees - Academic/Unclassified Employees shall receive eight (8) hours (pro-rated based on FTE for part-time employees) to be taken between the day before Thanksgiving and January 31. The OSU Unclassified Special Day is to be taken in a single block of time. Eligible unclassified employees should record this leave using Pay Code “Special Day” in EmpCenter. Unclassified employees who are unable to be away from their duties to take the additional day of paid leave are allowed to use the paid leave prior to June 30, 2022. The employee must coordinate schedules with their supervisor to maintain regularly scheduled services.

Temporary employees and contractors do not receive this additional day of paid leave. Employees not employed between the day before Thanksgiving and January 31 are ineligible to receive this additional day of paid leave.

Required to Work on the Holiday – Unclassified employees (FLSA exempt and non-exempt) who are required to work on a University-recognized holiday are to be compensated for hours worked at the rate of time and one-half in the form of pay or compensatory time off at the discretion of their employing unit.

Questions: Please contact Employee and Labor Relations at employee.relations@oregonstate.edu.

Key Information for Classified Employees**:

Eligibility for Holiday Pay

  • Full-time classified employees must be in paid status at least one-half of the last scheduled workday before the holiday and at least one-half of the first scheduled workday after the holiday, provided such scheduled workdays occur within seven (7) calendar days before and after the holiday (Article 42-Section3).
  • Part-time and hourly classified employees must be in paid status at least one-half of the last scheduled workday before the holiday and at least one-half of the first scheduled workday after the holiday,provided such scheduled workdays occur within seven (7) calendar days before and after the holiday (Article 42, Section 3(B)).
  • Irregular Workweeks
    • Employees assigned irregular workweeks (other than Saturday and Sunday as regular days off) should be credited with compensatory time at a straight-time rate for all holidays that fall on their regular days off.
    • If a classified employee is required to work a 4-10 schedule (four ten-hour days per week), and a holiday falls on a scheduled work day, the employee shall be paid ten (10) hours for the holiday.
    • If a classified employee works a 4-10 work schedule at their request and a holiday falls on their scheduled work day, the employee has the option to either flex their schedule to work four (4) eight (8) hour days in the week the holiday occurs; or maintain their 4-10 schedule and use two (2) hours of accrued leave or leave without pay on the day on which the holiday falls.
  • For questions regarding seasonal part-time and full-time classified employees contact employee.relations@oregonstate.edu or refer to Article 42, Section 3(C).

Special Day (previously known as Governor’s Day) - Eligible full-time classified employees receive an additional paid Special Day off (Article 42-Section 2).

  • In all cases, the Special Day must be used prior to June 30th of that fiscal year or is forfeited.
  • In no case is a Special Day that is unused compensable.
  • Classified employees should record this leave using Pay Code “Special Day” in EmpCenter.
  • Classified employees may request to use their special day on any mutually agreed day between, and including, the day before Thanksgiving and January 31st. When no date during this time is mutually agreed upon, another day of the employee’s choice shall be designated outside of this time, provided that the approved time off does not create the closure of facilities.

Work on the Holiday – When classified employees are required to work on recognized holidays, they will receive compensatory time off for all holiday time earned. However, an employee may elect to receive cash for hours worked, calculated at a time-and-one-half rate. Please refer to Article 42.


*Release time must be administered in accordance with applicable collective bargaining agreement.
**Specific references in this section are from the Collective Bargaining Agreement between the Oregon Public Universities and SEIU.