We want to support your use of staff fee privileges, so please assist us in making this possible by noting and observing the following deadlines.

If you are transferring the staff fee privilege to your dependent, and they are intending to enroll for coursework at another Oregon public university (EOU, OIT, PSU, SOU, UO and WOU), the deadline to submit the staff fee privileges form to your Business Center HR staff is two weeks prior to the first day of classes.

If you are enrolling for coursework at another Oregon public university, the deadline to submit the staff fee privileges form to your Business Center HR staff is two days prior to the first day of classes.

Once your Business Center HR staff has approved your request, the form is forwarded to the billing office of the host institution.

If you or a family member are utilizing staff fee privileges at OSU, we strongly encourage you to submit your form to your Business Center HR staff by the deadlines indicated for other institutions, though we do allow for later submissions. Submitting by the earlier deadline will allow you to avoid late fees.

The 2018-2019 Academic Year submission deadlines are outlined below:

Term Fall 2018 Winter 2019 Spring 2019 Summer 2019
Classes begin
*OSU classes begin
September 24, 2018
(Monday)
*September 20, 2018
(Thursday)
January 7, 2019
(Monday)
April 1, 2019
(Monday)
June 24, 2019
(Monday)
Enrolling at another Oregon public university:        
        OSU dependents September 10, 2018
(Monday)
December 24, 2018
(Monday)
March 18, 2019
(Monday)
June 10, 2019
(Monday)
        OSU employee September 20, 2018
(Thursday)
January 3, 2019
(Thursday)
March 28, 2019
(Thursday)
June 20, 2019
(Thursday)
Enrolling at OSU:        
        OSU employee or dependent October 18, 2018
(Thursday)
February 4, 2019
(Monday)
April 29, 2019
(Monday)
July 22, 2019
(Monday)

*Date adjusted to accommodate OSU early start (fall term only), otherwise all Oregon public universities have the same term class start date

Staff members and their dependents that use staff fee privileges for courses away from their employing (home) institution are subject to the policies and procedures of the instructing (host) institution. If the form is submitted after the deadlines noted above, you will be responsible for accrued billing and interest charges and late registration fees, or you may be denied staff fee rates at the discretion of the institution. All Oregon public universities, including Oregon State University, reserve the right to deny staff fee privileges for failure to meet submission deadlines.

For forms or questions on the staff fee privilege program, please review information online. For eligibility questions, contact the Office of Human Resources at 541-737-2805 or email employee.benefits@oregonstate.edu. For billing questions, please contact the billing office at the university of attendance.